Delta Chi FraternityNortheast Ohio Alumni Chapter

Governance

Chapter by-laws

Northeast Ohio Alumni Chapter of The Delta Chi Fraternity. Last revised October 13, 2023.

The name of this organization shall be the Northeast Ohio Alumni Chapter of The Delta Chi Fraternity. Its purpose shall be to continue to provide opportunities for alumni of The Delta Chi Fraternity to experience the friendship and growth that membership in our Order provides.

I. Membership

  1. Any alumnus member of The Fraternity from any undergraduate chapter shall be eligible for membership in the Alumni Chapter.
  2. The Alumni Chapter reserves the right to remove any member whose conduct is deemed detrimental to the Alumni Chapter or the Delta Chi Fraternity at large, by a majority vote of the members present during a meeting with quorum.

II. Officers

  1. The “A” shall serve as President,responsible for overseeing the functions and progress of the chapter, serving as official spokesperson, representing the chapter at official fraternity events, and chairing all chapter meetings.
  2. The “B” shall serve as Director of Programming,responsible for planning and executing all social and philanthropic events. The “B” will be acting “A” in the absence of the “A”.
  3. The “C” shall serve as Secretary,responsible for all official correspondence and maintaining chapter records. The “C” or designee serves as the chapter’s social media, email, and website manager.
  4. The “D” shall serve as Treasurer,responsible for collecting dues, filing taxes, and making all necessary expenditures.
  5. The “E” shall serve as Director of Membership,responsible for actively recruiting new alumni members and working with IHQ to obtain records of alumni in or newly moved to the area.

More officer positions may be added as the chapter feels necessary. Officers are elected to a one-year term during the October chapter meeting, corresponding with the chapter’s membership year that starts every October 13th.

III. Committees

  1. The “A” will appoint, with the advice and consent of the Executive Board, a chairman to lead each committee.
  2. The standing committees of the chapter shall be:
    1. The membership committee, responsible for recruiting new members. The “E” serves as chairman.
    2. The activities committee, responsible for planning and coordinating all activities and meetings. The “B” serves as chairman.
    3. The “A” will appoint a chairman in the absence of a standing committee chairman.
  3. Other standing committees may be added as necessary.

IV. Meetings

  1. The Alumni Chapter shall hold meetings at a time and place deemed suitable by the members.

V. Quorum

  1. A quorum shall be defined as 30% of the chapter and virtual membership who are current on their dues and in good standing. Of the members present, 40% of the chapter officers must be present to achieve quorum.
  2. Voting can take place in person or electronically when applicable.
    1. An electronic voting method will be determined by the chair, and a set time frame will be set for each vote.

VI. Finances

  1. Dues shall be set by the members and collected by the treasurer at the first meeting of each year.
  2. Current dues per member, per year: $35.00 in-person and $15.00 virtual.
  3. The chapter’s membership year begins October 13th of each year.
  4. The chapter’s fiscal year begins January 1st of each year for tax purposes.
  5. If the chapter is closed by the Delta Chi International Fraternity, or the members vote to close it, all outstanding accounts payable will be settled using chapter funds. All remaining funds will be held in the business checking account for no longer than 18 months in case a new chapter is formed. Upon reaching that deadline, the account will be closed and all remaining funds donated to the Delta Chi Educational Foundation in support of leadership activities (Raymond D. Galbreth Leadership Fund), and final IRS filings made to close the EIN.
    1. A designee will be selected by a simple majority of the Alumni Chapter Executive Board.

VII. Delegates

  1. Prior to the Regional Leadership Academy (RLA) and International Convention, the chapter will vote to determine the delegates from the active roster who will attend and represent the chapter.

VIII. Officer Removal

  1. Any officer may be removed from office for mis-, mal-, or nonfeasance in office by a two-thirds (2/3) vote of the chapter during a regular or special meeting when quorum is present, not including the officer(s) in question.

IX. Amendment Process

  1. These by-laws may be amended by a quorum vote as defined in Article V. If a question arises, Robert’s Rules of Order shall govern the Alumni Chapter’s proceedings.

Revised October 13, 2023